Business and Resource Generation Office
U-TRADE PLATFORM: DATA PRIVACY NOTICE AND COMPLIANCE POLICY
In Compliance with Republic Act No. 10173 – Data Privacy Act of 2012
CONFIDENTIAL: For internal campus operations only within CvSU Bacoor.
EFFECTIVE DATE: Academic Year 2026–2027
1. Introduction and Commitment to Privacy
Cavite State University – Bacoor Campus respects your right to privacy and is committed to protecting the personal
data of all students, faculty, staff, and organizational members who utilize the U-Trade e-commerce platform.
This Data Privacy Policy outlines how we collect, use, store, process, and protect your personal information in
accordance with Republic Act No. 10173 (Data Privacy Act of 2012) and its Implementing Rules and Regulations (IRR).
2. Personal Data Collected
To ensure a secure, closed-loop campus ecosystem, the U-Trade platform collects the following types of information:
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2.1 Account Registration Data: Official CvSU institutional credentials, student/employee ID numbers,
university email addresses, and encrypted passwords.
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2.2 Profile and Verification Data: Full name, degree program/year level, department/office,
and verification status managed by university databases.
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2.3 Transactional Data: Digital receipts, order histories, product/service listings, pricing details
approved by the Business Generating Office, and automated system hosting fee logs.
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2.4 Behavioral and System Logs: Automated tracking metrics for order cancellations, unfulfilled
meet-ups, chat histories between buyers and sellers, and login timestamps.
3. Purpose of Data Processing
Your personal data is collected and processed strictly for legitimate institutional and platform-related purposes, which include:
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3.1 Authentication and Security: Verifying user identities to maintain a closed campus ecosystem
and preventing external fraudulent accounts.
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3.2 Role Management: Enforcing strict access privileges across system tiers (Campus Administration /
Business and Resource Generation Office, CSG & Student Societies, and Standard Campus Users).
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3.3 Marketplace Operations: Facilitating peer-to-peer trading, digital receipts, product listing
approvals, and communication between campus buyers and sellers.
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3.4 Accountability and Enforcement: Monitoring cancellation trends to apply progressive buyer
penalties, tracking monthly system fee settlements, and executing campus safety protocols.
4. Data Sharing, Disclosure, and Access
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4.1 Internal Access Only: Personal data is strictly accessible to authorized platform administrators,
the Campus Business Generating Office, internal auditors, and designated IT system operators.
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4.2 Disciplinary Referrals: In the event of consecutive buyer cancellations (third offense) or severe
violations of platform rules by the CSG, student societies, or individual users, relevant data and incident reports
will be officially transmitted to the Office of Student Affairs and Services (OSAS) or campus disciplinary authorities.
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4.3 Third-Party Restrictions: Personal data will never be sold, traded, or shared with external
commercial entities, advertisers, or individuals outside the CvSU Bacoor academic ecosystem.
5. Data Storage, Security, and Retention
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5.1 Security Measures: The platform enforces technical, organizational, and physical security
measures—including encrypted passwords, secure database hosting, and dashboard isolation—to safeguard your personal
information against unauthorized access, alteration, or disclosure.
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5.2 Retention Period: Personal data and transaction logs shall be retained for the duration of the
active academic year (Academic Year 2026–2027) and archived in accordance with university document retention policies
and auditing requirements.
6. Rights of the Data Subject
As a user of the U-Trade platform under the Data Privacy Act of 2012, you possess the following rights:
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6.1 Right to Be Informed: You have the right to be notified of how your personal data is gathered and processed.
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6.2 Right to Access: You may request access to your personal account profile, order logs, and system warning histories.
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6.3 Right to Correction: You have the right to update or correct inaccuracies in your institutional
profile data through authorized campus registration channels.
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6.4 Right to Object / Erasure: You may object to the processing of your data or request account
deactivation, subject to any pending administrative, financial (e.g., unpaid hosting fees), or disciplinary obligations.
7. Contact Information
For questions, concerns, or data privacy inquiries regarding the U-Trade platform, you may contact the Campus Business
Generating Office or the designated Data Protection Officer through the Office of the Campus Administrator at
CvSU Bacoor Campus.
Prepared by:
DIANA MAE M. BELARMINO, MMPA
Head, Business and Resource Generation Office
Approved and Adopted by:
Cavite State University - Bacoor City Campus
Concurred by:
Office of the Vice President for Business and Resource Generation (OVPBaRG)
Cavite State University - Don Severino de las Alas Campus
